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Onboarding & Compliance

KYC/AML, Right-to-Work and insurance—done properly, first time

NZTWorx streamlines subcontractor onboarding with verified identity checks, Right-to-Work review and insurance capture. We keep an audit trail for every record and sync approved data into CIS payroll so rates and deductions are applied correctly from day one.

Use our portal for self-serve uploads or send a secure CSV for bulk crews. Our team validates submissions, flags gaps, and chases missing items so site teams can focus on delivery.

Expiries are monitored (e.g. insurance renewals), with reminders to keep your compliance current without manual spreadsheets.

Key benefits

  • KYC/AML, Right-to-Work and document capture in one workflow

  • Insurance tracking with renewal alerts and audit-ready logs

  • Bulk onboarding for project ramp-ups with field validation

  • Seamless handoff to CIS verification, payroll and statements

  • Clear responsibilities: who submitted, who approved, and when

What’s included

Identity & KYC/AML

Identity verification and AML red-flag checks; record of checks retained with timestamps and user actions.

Right-to-Work

Document validation (passports/visas/BRP) and eligibility checks with review notes for audit.

Insurance Capture

Public Liability and other policies captured, with expiry monitoring and renewal prompts.

Document Portal

Self-serve uploads for subs; bulk imports for major intakes; duplicate detection and field validation.

Approvals & Logs

Approval workflows with who/when records, version history and exportable audit trails.

Payroll Handoff

Approved records pass to CIS verification and payroll to eliminate re-keying and errors.

How it works

  1. Invite subs to upload documents or send a secure CSV for bulk onboarding.

  2. We validate identity, Right-to-Work and insurance, flag issues and request fixes.

  3. Approve records; we store an audit log and push data to HMRC verification.

  4. Verified rates and compliant records flow into weekly CIS payroll.

  5. We monitor expiries and keep you informed ahead of renewals.

What we need to start

  • Your contractor details and scheme status

  • Subcontractor list or invitations to issue

  • Approval contacts and escalation rules

  • Any required templates (RAMS, H&S policy acknowledgements)

Who it’s for

Contractors and agencies that want fast, consistent onboarding with clear responsibility, reliable audit trails and direct handoff to CIS payroll.

Get Started

FAQs

  • Yes. We notify subs and your nominated contacts, then re-check on upload to keep onboarding moving.

  • Yes—send a secure CSV and we’ll validate, de-dupe and return a results file for approval.

  • We track insurance and other time-bound items and alert you ahead of renewal.