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Deduction Statements

Clear CIS deduction statements your team and HMRC can trust

NZTWorx creates compliant CIS deduction statements for every payment you make to a verified subcontractor. Each statement shows what was paid, which materials were excluded, the rate applied (gross/20%/30%), and the CIS tax deducted—presented in a format workers understand and finance can reconcile quickly.

Statements are generated automatically after each pay run, delivered to workers via secure portal/email, and stored for audit with your project summaries. You’ll cut down on queries, speed up month-end, and have clean evidence should HMRC review your records.

Need historic copies? Search, filter and re-issue past statements in seconds. If a verification or rate changes, we re-generate the document and highlight the adjustment for full transparency.

Key benefits

  • Compliant CIS statement layout with all mandatory fields and references

  • Automatic creation after each weekly/monthly pay run—no manual formatting

  • Secure worker delivery plus admin download for finance and audits

  • Project/site tagging and search to speed up reconciliations

  • Version control and re-issue flow when details are corrected

What’s included

Required Details

Contractor and subcontractor names/addresses, UTRs, verification reference, pay period dates and statement ID for audit.

Payment Breakdown

Labour value, materials/plant excluded from deduction, CISable amount, rate applied (gross/20%/30%) and CIS tax deducted.

Delivery & Storage

Instant worker delivery via portal/email, admin dashboard downloads, and long-term archiving linked to projects/sites.

Corrections & Re-issues

If a rate, value or material line changes, we re-issue with a clear note and maintain the original version for traceability.

Project Reporting

Summaries by project, site or contractor with totals for gross labour, materials and CIS deducted—ideal for finance packs.

CIS300 Handoff

Monthly totals align to your CIS300 return; optional preparation/submission service to complete the loop.

How it works

  1. We verify each subcontractor with HMRC and lock in the deduction rate and reference.

  2. You send timesheets/valuations and itemise any materials/plant to exclude from CIS.

  3. We run payroll, calculate the CISable amount and deduction, and generate statements instantly.

  4. Workers receive their statements securely; finance can download batches or project packs.

  5. Month-end: export totals for CIS300 and file (or let us submit on your behalf).

Compliance & risk reduction

Missing or incomplete statements create avoidable risk and disputes. Our templates include all mandatory fields, verification references and period coverage, with materials excluded clearly shown. Version control and audit logs provide complete traceability if figures are updated.

Project tagging and consistent formatting reduce errors, accelerate reconciliations and give you a reliable evidence pack for HMRC reviews.

What we need to start

  • Verified subcontractor list with UTRs and verification outcomes

  • Timesheet/valuation data and any materials/plant to exclude

  • Project/site references to appear on statements

  • Recipient preferences (portal only or portal + email)

Who it’s for

Contractors, subcontractors and agencies needing professional, compliant CIS paperwork that reduces queries and keeps finance and site aligned.

Get Started

FAQs

  • Contractor and subcontractor details, UTRs, verification reference, pay period, labour value, materials excluded, rate applied and CIS tax deducted, plus a unique statement ID.

  • You flag materials/plant separately; we exclude them from the CISable amount and show the breakdown clearly on the statement.

  • Yes. Workers get portal access to current and historic statements; admins can bulk download by project or period.

  • We re-verify, update payroll and re-issue the statement with the corrected rate and a note of the change for audit.